TaskRobin Blog

Evernote vs. Notion: Differences & Benefits

Are you an Evernote user considering a switch to a more versatile and collaborative note-taking platform? Look no further than Notion. With its powerful features and flexible structure, Notion has gained popularity as a comprehensive workspace for organizing your ideas, tasks, and projects. In this article, we’ll explore the key differences between Evernote and Notion, highlighting the benefits of Notion and addressing the lack of native email integration. We’ll also introduce TaskRobin, an integration that allows Notion users to seamlessly save emails to their workspace.

Structure and Organization

One of the notable differences between Evernote and Notion lies in their approach to structure and organization. Evernote utilizes a hierarchical notebook and tag system, whereas Notion offers a more flexible, database-like structure. In Notion, you can create pages, databases, and tables that can be interlinked, allowing for a highly customizable and interconnected workspace. This dynamic structure empowers users to create personalized workflows and adapt Notion to their specific needs.

Content Creation and Formatting

Evernote excels in its simplicity when it comes to content creation. It provides a straightforward interface with basic formatting options. On the other hand, Notion takes content creation to the next level by offering a wide range of formatting tools, including headers, bullet points, code blocks, and more. Additionally, Notion allows embedding of multimedia content such as images, videos, and even entire web pages, making your notes more visually engaging and interactive.

Collaborative Features

While Evernote does offer limited collaboration capabilities, Notion takes collaboration to new heights. Notion enables real-time collaboration, making it easy for multiple users to work on the same page simultaneously. You can assign tasks, leave comments, and even create shared databases, turning Notion into a powerful project management tool. Whether you’re working on a team project or collaborating with clients, Notion fosters seamless collaboration and enhances productivity.

Integration and Customization

Evernote integrates with various third-party apps, but Notion takes integration to a whole new level. Notion provides robust API support, allowing you to connect with a wide range of tools and services. This integration capability enhances your workflow efficiency and enables you to centralize all your tasks, calendars, and notes in one place. However, it’s worth mentioning that Notion currently lacks native email integration.

Introducing TaskRobin for Email Integration

To overcome the absence of native email integration in Notion, you can rely on TaskRobin, a powerful integration that seamlessly connects your email and Notion workspace. TaskRobin simplifies the process of saving emails to Notion, similar to how it’s done in Evernote. It works with all email providers, storing important email attributes such as contacts, subjects, and files as Notion properties.

Furthermore, TaskRobin automatically creates and updates a Contacts table in Notion, linking all emails to contact records. This feature enables quick searching for all emails involving a particular contact, enhancing organization and retrieval of important communication.

Additionally, TaskRobin creates tags in Notion based on hashtags in saved emails, further improving categorization and searchability. By automating the email-saving process and integrating it seamlessly with Notion, TaskRobin enhances productivity and ensures crucial information is promptly captured and organized.


Switching from Evernote to Notion can be a game-changer for users seeking a more versatile and collaborative note-taking experience. With its flexible structure, extensive customization options, and powerful features like real-time collaboration and automation, Notion empowers users to create a personalized and efficient workspace. While Notion currently lacks native email integration, TaskRobin fills this gap by providing a seamless solution for saving emails to Notion, akin to the experience in Evernote. By making the move to Notion with TaskRobin, you’ll unlock a new level of productivity and organization, streamlining your note-taking and email management in one centralized workspace.