TaskRobin Blog

Automate Email Invoice to Notion with TaskRobin

In the fast-paced world of business, efficiency is key. As a business owner or accounting professional, you understand the importance of staying organized and having easy access to crucial information. What if there was a way to seamlessly integrate your email communication with your project management and note-taking tool? Enter TaskRobin, the Notion integration that simplifies the process of saving email invoices to Notion. In this article, we’ll delve into how TaskRobin can revolutionize your workflow, making email and document management a breeze.

The Power of TaskRobin

TaskRobin isn’t just another integration—it’s a game-changer for managing your email correspondence and invoices. With its seamless compatibility with all email providers, TaskRobin ensures that no matter which platform you use, your email invoices can be effortlessly stored in your Notion workspace.

Centralized Information Hub

Managing business communications involves more than just the content of emails. TaskRobin recognizes this by storing all vital email attributes, including contacts, subjects, and attached files, as Notion properties. This means that all relevant information is at your fingertips within your Notion workspace. Imagine searching for an email invoice, and having all the essential details right in front of you.

Organized Contacts Table

One of the standout features of TaskRobin is its ability to create and update a Contacts table in Notion. For business owners and accounting professionals, maintaining a record of contacts is crucial. With TaskRobin, each email is linked to a specific contact, allowing you to effortlessly retrieve all communication related to a particular individual or company. This feature is a game-changer for building stronger client relationships and streamlining your communication history.

Hassle-Free Tagging

TaskRobin understands the importance of organization. It goes beyond traditional filing systems by automatically creating tags in Notion based on hashtags found in your saved emails. This feature allows you to categorize and sort your emails based on relevant keywords, making it incredibly easy to locate specific email invoices when needed.

Automated Workflows

TaskRobin isn’t just about passive integration—it’s about efficiency. With email rules, you can automate the forwarding of specific emails to TaskRobin. This means that the moment an invoice arrives in your inbox, TaskRobin can take care of transferring its content to your Notion workspace. No more manual copying and pasting, no more missed invoices—just a streamlined, automated process that saves you time and effort.

How to Get Started

Getting started with TaskRobin is straightforward. Begin by signing up for TaskRobin and linking it to your Notion workspace. Set up your preferences, such as email forwarding rules and tagging preferences. Once configured, TaskRobin will work tirelessly in the background, ensuring that your email invoices are seamlessly integrated into your Notion workspace.

Setup Email Rules to Auto Forward to TaskRobin

Setting up email rules to automatically forward selected email invoices to TaskRobin is a straightforward process. Here’s a step-by-step guide using Gmail as an example:

Step 0: Add TaskRobin as a Forwarding Address

First, add your TaskRobin inbox email address as a forwarding address in Gmail. Once you send a forwarding request to your TaskRobin inbox, we will automatically send you the verification code for confirmation in the Gmail settings page.

Step 1: Log into Your Gmail Account

Open your Gmail account using your web browser.

Step 2: Access Gmail Settings

Click on the gear icon in the upper-right corner of your Gmail inbox. From the dropdown menu, select “See all settings.”

Step 3: Navigate to Filters and Blocked Addresses

In the Settings menu, navigate to the “Filters and Blocked Addresses” tab.

Step 4: Create a New Filter

Scroll down to the bottom of the page and click on “Create a new filter.”

Step 5: Define Filter Criteria

In the “From” field, enter the email address from which you receive email invoices. This will help Gmail identify emails from this address.

Step 6: Specify Additional Criteria (Optional)

You can add more criteria to narrow down the selection of emails that will be forwarded. For instance, you can use keywords like “invoice” or “billing” in the subject or body of the email to further filter the emails.

Step 7: Create the Filter

Click on the “Create filter” button at the bottom right of the window.

Step 8: Choose Actions

Check the box next to “Forward it to” and select the email address associated with your TaskRobin integration. This is typically an email address provided by TaskRobin that you use to forward emails.

Step 9: Save Changes

Click on the “Create filter” button to save your filter and its associated actions.

Step 10: Confirmation

Gmail will display a confirmation message. Click on “OK” to confirm your filter settings.

Step 11: Test the Filter

To ensure that the filter is working as expected, you can send a test email from the specified email address with the keywords you defined. This email should be automatically forwarded to your TaskRobin email address.

Step 12: Check TaskRobin

Now, check your TaskRobin integration or dashboard. TaskRobin should process the forwarded email and automatically save the invoice details to your Notion workspace.


In the world of business, time is money. TaskRobin recognizes this by offering a comprehensive solution for automatically saving email invoices to Notion. With its ability to capture crucial email attributes, organize contacts, create tags, and automate workflows, TaskRobin empowers business owners and accounting professionals to focus on what truly matters—growth and success. Say goodbye to the tedious task of manually transferring email invoices, and say hello to a streamlined, efficient workflow with TaskRobin. Try TaskRobin today and experience the future of integrated email and document management.