Save emails to Notion: Zapier vs TaskRobin
If you’re looking for an easy way to save emails to Notion, you’re probably familiar with Zapier. Zapier is a no-code automation tool that can connect various apps and automate workflows, including saving emails to Notion. But how does it compare to TaskRobin, a dedicated email integration tool designed specifically for Notion?
In this post, we’ll break down the key differences between Zapier and TaskRobin based on Ease of Setup, Features, and Pricing to help you decide which tool is the better fit for your Notion workflow.
Ease of Setup: Which Tool Gets You Started Faster?
Zapier
To start saving emails to Notion with Zapier, you’ll need to create a two-step workflow, or “Zap.” This setup requires filling out 7 multi-field forms and 10 required fields, which can take around 5 minutes. Some users may find issues with setting up email triggers or tagging, and there is limited guidance on how to organize tags within Notion.
TaskRobin
TaskRobin simplifies the process significantly. Setting up an integration between TaskRobin and Notion involves just 3 steps and 4 required fields, taking less than 2 minutes. The user-friendly onboarding process includes tooltips and a video guide for smooth setup. Linking additional Notion databases to save emails is even faster, requiring just 2 steps.
Bottom Line: TaskRobin offers a quicker, more streamlined setup for saving emails to Notion compared to Zapier.
Feature Comparison: Swiss Army Knife vs Precision Tool
When comparing features, Zapier offers general automation capabilities, while TaskRobin focuses specifically on optimizing email-to-Notion workflows. Here’s a breakdown of key features:
| Feature | Zapier | TaskRobin |
|---|---|---|
| Save email text as Notion page | Yes | Yes |
| Extract data from sender, CC, and date | Yes | Yes |
| Customize Notion item content appearance | Yes | No, uses standard sections |
| Free Tier | Yes, 50 emails/month | No, 7 day free trial |
| Auto-forward emails to Notion | No | Yes |
| Save email attachments | No | Yes |
| Save in-line media from emails | No | Yes |
| Tag emails while saving them | No | Yes |
| AI-generated email summaries | No | Yes, in Plus and above plans |
| Quick access to email in Gmail | No | Yes |
| Parse forwarded message details | No | Yes |
| Save information into Notion properties | No | Yes |
| Create filtered views and Notion database items | No | Yes |
| Simplify HTML emails | No | Yes |
| Support multiple email addresses | Requires multiple Zapier accounts | Managed under one TaskRobin account |
Feature Comparison Summary: Zapier’s approach is broad, covering basic integrations, while TaskRobin offers specialized features that streamline email management in Notion, particularly for users who need advanced capabilities like saving attachments, tagging emails, and using AI to summarize content.
Pricing: What’s the Most Cost-Effective Option?
Pricing is a crucial factor when deciding between Zapier and TaskRobin.
Zapier Pricing
Zapier charges based on “Tasks,” or completed actions in your workflows. For every email saved to Notion, 2 Tasks are consumed—one for receiving the email and another for sending it to Notion.
- Free plan: 50 emails/month (100 Tasks total)
- Starter plan: $19.99/month for 750 Tasks (approx. 325 emails/month)
That works out to about 6.15 cents per email saved under the Starter plan.
TaskRobin Pricing
TaskRobin offers more predictable pricing based on the number of emails saved, without additional charges for extra actions.
- Lite plan: $2.49/month for 100 emails (approx. 2.49 cents per email)
- Plus plan: $15.99/month for 1000 emails (approx. 1.59 cents per email)
Cost Comparison Summary: TaskRobin is more cost-effective for saving emails to Notion, especially for users with higher email volumes. Its pricing model is also simpler, as there’s no need to worry about Task usage caps.
Conclusion: Which Tool Is Right for You?
If you’re a Notion beginner or only need basic email-saving functionality, Zapier can get the job done. However, if you’re a Notion power user looking for a specialized tool to boost productivity, TaskRobin is the superior choice. With features like auto-forwarding, saving attachments, in-line media, and AI-powered summaries, TaskRobin offers a more tailored and efficient solution for managing emails in Notion.
For users focused on cost, TaskRobin’s pricing offers significantly better value, particularly for those saving large volumes of emails.
Ready to enhance your Notion workflow? Try TaskRobin today!