TaskRobin Blog

Send and save Gmail emails to Notion Database

Notion Gmail Integration

With the increasing popularity of Notion, more and more Notion users are wondering if there is a Gmail integration to send emails into Notion as tasks. If you have previously used Evernote or Todoist, saving emails to your notes taking system might even seem like a second nature for you. However, Notion does not offer an official Gmail integration.

But that doesn’t mean you cannot save emails to your Notion pages and tables!

Integrate Gmail with Notion

There are some third party integrations but they are either very difficult to setup, or lacked crucial functionalities that would help you boost your productivity. This is because these third party integrations do not specifically focus on Notion and provide email integration.

TaskRobin.io is an email integration specifically built for Notion that helps you save emails to Notion from Gmail, Outlook, Spark and any other email service operator that you use.

Setup in 3 simple steps

  • Step 1. Enter your email inbox address on TaskRobin
  • Step 2. Create a new Notion database page
  • Step 3. Connect your Notion page in TaskRobin and pick a private TaskRobin robot inbox for yourself!

And voila! You’re ready to go! Save your emails by forwarding or BCC them to notion@taskrobin.io. All your emails will be saved to your Notion page together with all your attachments, media files, message history, email properties like timestamps and more! You can view and download your email attachments and message videos and photos directly in Notion.

TaskRobin can also automatically generate a link in Notion that will bring you back to the original message in Gmail with a simple click. This makes finding and acting on the original message in Gmail very easy from Notion.

Auto forward Gmail emails to Notion

Additionally, you can also set up auto forwarding to automatically save certain emails to Notion. You can filter by a specific list of senders, if the subject line contains certain keywords, or any other email rules!

After everything has been set up, you can easily add a Board view to your Notion database and track your emails as tasks, manage and monitor using tags and collaborate with your teammates entirely in Notion!

Check out our free Notion templates that help you manage emails in Notion!

Save email data to your existing properties

If you already have existing Notion workflows with complex databases and views, TaskRobin can be seamlessly added to your existing Notion database.

You may already have existing properties that should capture the data from your saved emails. For example, you may want to keep track of the owner for a certain task in the “task owner” property. Perhaps this information comes from the sender of your saved emails, you need to automatically populate the “task owner” field based on the sender of your emails.

Then, you can use TaskRobin’s Notion property mapping tool to save the email’s sender information to your “task owner” property in your Notion database.

Map and auto fill Notion properties with email data

Automatically fill in custom properties

Additionally, you can create auto fill rules for your custom properties via TaskRobin.

If you have certain properties in your Notion database that need to automatically filled in with a fixed value, then TaskRobin’s auto fill rules can preset and fill in those properties with the values you defined whenever a new email is saved.

For example, if the column “task type” needs to be fill in with the value “email task” for all Notion entries created from saved emails, then you can create an auto fill rule in TaskRobin to achieve this for your Notion integration.

Automatically fill in custom properties with custom values

Get started for free

Want to get started with integrating your email workflow into Notion? Check out TaskRobin.io and join us for a 7 day free trial, no credit card required!